One contract, one documented method, every site reading identically.
The COI / additional-insured packet, the multi-site recurring contract, the condition and completion letters, and the compliance-portal delivery that make Prime Air Duct Experts an approved, audit-ready duct-cleaning vendor across your portfolio.
Who this is for
Procurement / vendor management, FM director, multi-site operations, franchise compliance, REIT asset management.
What’s actually at stake
At portfolio scale, the cleaning is half the value — the other half is being an approved, documented, audit-ready vendor whose file a procurement review or an insurer will accept. One vendor across many locations with no shared standard leaves gaps no one can answer for later.
The documentation is the product.
The cheapest local vendor can't give a multi-site operator the one thing that matters at scale: a single, identical, audit-ready record across every location. Our standard is the product here — one contract, one documented ACR-standard method, one delivery format, every site reading the same whether it's a Texas metro or a market across the state.
We produce the COI / certificate of insurance, additional-insured endorsement, and W-9 packet to your onboarding requirements, draft a multi-site recurring agreement with defined scope, frequency, and SLA, and deliver each site's before-and-after photos and condition report into your compliance portal or franchise system as dated proof of service. Where a transaction, lender, or insurer needs it, we issue a written duct-system condition letter backed by a camera scan.
Scope on a b2b contracts & vendor onboarding engagement
- Vendor onboarding packet — COI / certificate of insurance, additional-insured endorsement, and W-9 to your requirements
- Recurring service-contract setup — multi-site agreement with defined scope, frequency, and SLA
- Multi-site rollout — standardized, scheduled, identical duct cleaning across every location
- Condition & completion letters — written, camera-backed duct-system condition letters for a transaction or insurer
- Compliance-portal delivery — dated before/after photos and reports uploaded per site
- One documented ACR-standard method across the portfolio
Our standard is the product: one contract, one documented method, one portal, every site reading the same. When procurement audits the file or a carrier reviews the portfolio, the answer is uniform and defensible — the kind of consistency a patchwork of local providers structurally can't offer.
B2B Contracts & Vendor Onboarding — commercial FAQ
We need a vendor that can cover all of our locations under one contract — can you?
Yes — that's the core of our commercial division. One master recurring contract with defined scope, frequency, and SLA across your portfolio in the DFW metros and the major Texas markets, every site's before-and-after record filed the same way. One contract, one standard, one file — not a different vendor at every address.
Can you produce the COI and additional-insured documents our property management requires?
Yes. We produce the certificate of insurance, additional-insured endorsement, and W-9 packet to your specific onboarding requirements as part of becoming your approved vendor. The paperwork that makes us auditable is part of the service, not an afterthought.
We're selling or refinancing a property — can you certify the duct system?
Yes. We issue a written duct-system condition letter for the transaction or the insurer, backed by a camera scan and documented findings — the kind of record a buyer's inspector, lender, and carrier will want in the file.
One contract. One documented method. Every location.
Get it inspected. Get it in writing.
Flat fee confirmed when you book. Same-week scheduling. A pass/fail verdict within 48 hours.
24/7 Response
Water intrusion in the ducts, a musty smell that won't quit, or vermin in the system? We answer 7 AM to midnight and every visit ends with camera photos and a written verdict — including a straight "your ducts are fine" when that's what we find. After-hours dispatch runs subject to crew availability.
Emergency line